Newcastle Medical Centre

How to...

Access your Medical Records

In accordance with the Access to Health Records Act 1990, individuals have the right to access health records held by a healthcare provider that has treated that individual and/or to access a summary care record (SCR) created by the individual’s GP. The Data Protection Act (DPA 2018) gives individuals the right to ask for a copy of the information an organisation holds about them; this right is commonly known as a data subject access request (DSAR). In the case of health records, a request for information has to be made to the organisation that holds the individual’s health records, otherwise known as the data controller.

There are occasions when a GP may firmly believe that it is not appropriate to share all the information contained in the individual’s record, particularly if there is potential for such information to cause harm or distress to individuals or when the record contains information relating to a third party.

Patients may request paper copies of health records and, regardless of the preferred method of access, patients and authorised third parties must initially complete a DSAR form. 

To access your medical records held at the practice you would need to complete the 'Application form for access to health records' (link on the side of the text box) and send this to the Practice Manager or Office Manager.  This can be by letter or email to

Medical records can be viewed at the Practice if appropriate and by a pre arranged appointment. 

An electronic report or photocopies can be requested.  There may be a charge depending on your request and will be discussed on request. 

Patients can now also access medical records online by registering for an online account 


Online Patient Access


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